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Administrative Assistant (1242 views)

 Atlanta, GA
February 7, 2020

*** Direct Client Requirement ****

Title: Administrative Assistant

Location: Atlanta, GA

Duration: 3 Months

Rate: DOE

Interview Type:  Skype or Phone

Work Status:  Successful applicants must be legally authorized to work in the U.S.

Job Type: C2C,C2H ,W2,

Experience: 4  YEARS



The Atlanta Public School System is seeking the services of an Administrative Assistant I (Textbooks) to provide support the Office of Teaching & Learning (Curriculum & Instruction).


The Administrative Assistant I (Textbooks) will be based at the CLL and support school sites as required. He/she will work under the general supervision of the Director of Curriculum & Instruction who has overall responsibility for district support.

Scope of Work/Key Responsibilities 


·        Serve as the interim textbook and digital resource manager until a full-time replacement is found

·        Support all aspects of textbook negotiations, purchasing and inventory.

·        Assist with the development of the Textbook and Digital Marketplace

o   o Virtually attend meetings

o   o Write the SOP for the ordering of resources vetted by Curriculum and Instruction

o   o Assist with communication of the new order process and marketplace

·        Support schools with the procurement of curricular resources vetted by Curriculum and Instruction

o   o Gather necessary information from vendors and create documents to support procurement of resources

o   o Serve as logistics liaison between schools and vendors

·        Process and review all requisitions; adjust requisitions as needed

·        Support schools with the invoicing and closing of POs

o   o Serve as a liaison to update vendors on the payment status of purchase orders

o   o Run open PO reports on behalf of schools

·        Oversee district and site level inventory through Destiny Follett Resource Manager

·        Respond to all textbook and digital resource related emails and phone calls

·        Collaborate with Teaching and Learning coordinators and vendors

o   Ensure district educational material needs are fulfilled

o   Provide support in the textbook adoption process

·        Establish and maintain records to prepare reports; submit reports as required

·        Respond to inquiries to provide information and/or resolve issues; communicate with school-based personnel and/or vendors regarding order status

·        Coordinate and complete special administrative projects

·        Support training for new employee as needed

Contract Duration:

·        1 – 5 months

Skills and Qualifications:

·        3+ years of clerical experience in a fast-paced environment

·        Strong customer service skills

·        Proficient in Outlook, Excel, Microsoft Suite

·        Works well independently and in a team setting

·        Exceptional listening, verbal, and written communications skills

·        Great attention to detail

·        Knowledge of the procurement process of instructional materials

·        Knowledge of asset management software

·        Ability to maintain an inventory database

·        Must have clean criminal record with the ability to pass finger-print background check

·        Must be authorized to work in the Unites States.

Personal Attributes:

·        Creativity and strong attention to detail

·        Ability to work effectively on tight deadlines, as necessary

·        Oral and written communication skills

·        Exceptional customer service skills, including the ability to interact professionally with a diverse group of customers

·        Positive, productive team player


·        High School Diploma or GED required; Bachelor’s degree preferred


This work will be completed virtually and on-site at the central office or at any of the Atlanta Public Schools sites or building in the metro Atlanta area. The Administrative Assistant I (Textbooks) would need to work M, T, W, TH, F (typically 8am – 5pm). Hours may change slightly to accommodate special projects and meetings

Estimated Duration

02/10/2020 – 06/30/2020





Apply here or Please send to resumes@sohanit.com

Position Keywords: Microsoft Suite , Instruction , Outlook

Pay Rate: DOE

Job Duration: 3 Months

% Travel Required: None

Job Posted by: Consulting Services

Job ID: 55408

Work Authorization: Successful applicants must be legally authorized to work in the U.S

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